Frequently Asked Questions

PDFParrot Merge is a Windows app for merging, splitting, and organizing PDF files. It is designed to help you combine several documents into a new PDF while keeping control over the order, page ranges, and output file.

PDFParrot Merge is intended for users who want to work with PDF files locally on their own computer without uploading their documents to an online PDF tool.

No. PDFParrot Merge is not a web app or an online PDF service. It is a classic Windows application.

PDF files are processed locally on the Windows PC. This is especially useful when working with confidential documents, business records, invoices, contracts, or personal data.

No. PDFParrot Merge does not automatically upload the selected PDF files to a server. The documents are processed locally and remain on your own computer.

This makes PDFParrot Merge useful for users who do not want to transfer sensitive documents to online services.

The actual PDF functions can be used locally on the computer. However, an internet connection may be required for certain actions, such as downloading the application, purchasing it, activating a license, or checking for updates.

Merging, splitting, and editing PDFs themselves does not depend on uploading the files online.

PDFParrot Merge is suitable for private and professional use cases, for example:

• application documents
• invoices and receipts
• contracts with attachments
• project documentation
• scanned documents
• tax and administrative documents
• recurring document packages
• documents that should not be uploaded to online tools

The application is especially useful when several PDF files regularly need to be merged in a specific order or when only selected page ranges should be included.

With a local application, documents do not need to be transferred to an external service. This reduces privacy risks and gives you more control over your own files.

PDF files can also be processed directly on the Windows PC without a browser upload, server-side processing wait time, or a separate download of the result file.

No. PDFParrot Merge creates new output files during processing. The original PDF files remain unchanged.

This is important because the source documents can still be archived separately, reused, or included in other document sets.

PDFParrot Merge is intended for modern Windows systems, especially Windows 10 and Windows 11.

PDFParrot Merge is especially useful when documents should be processed locally. Because PDF files are not automatically uploaded, it is better suited for confidential documents than many browser-based online PDF tools.

Nevertheless, as with any local software, users should store files only in secure locations and regularly back up important documents.

During an update check, the application typically checks whether a newer version of PDFParrot Merge is available. The PDF documents themselves are not uploaded.

The update check is only intended to notify the user about a new version. An automatic installation in the background should not take place.

For local use of the application, a user account should generally not be required. However, purchase, download, license management, or payment processing may use external shop or payment systems with their own workflows.

Support data or log files are not uploaded automatically. If a support package is created, the user decides whether and which information is shared with support.

This helps with troubleshooting without documents or support information being transferred unnoticed.

With PDFParrot Merge, several PDF files can be combined into a new PDF file. The selected files are added to the document list, arranged in the desired order, and then saved as a new combined document.

The original PDF files remain unchanged. PDFParrot Merge creates a new output file, so existing documents are not overwritten or modified.

Yes. The order of the files can be adjusted before merging. This is important because the order in the resulting PDF follows the order in the document list.

For example, a cover page, letter, contract, attachments, and supporting documents can be arranged in the intended sequence.

Yes. Files can be removed from the document list before merging. This makes it possible to correct the document set at any time before the new PDF file is created.

The removed file is not deleted from the computer. It is only removed from the current document set.

No. The original files remain unchanged. PDFParrot Merge creates a new PDF file when merging.

This means the source documents can still be used separately, archived, or reused later in another document set.

Yes. Depending on the current selection and workflow, specific documents can be used for the output. This makes it possible to prepare a larger document list and then include only the desired files in the result document.

This is especially useful when several variants of a document package need to be created.

Yes. The document list shows the added files in the planned order. This makes it possible to check before saving whether all required documents are included and whether the order is correct.

Depending on the function, PDF files can also be checked using preview or page selection features.

Yes. PDFParrot Merge is not limited to always including complete PDF files. Individual pages or page ranges can be selected deliberately.

This means a specific section from a long document can be included in the new PDF without manually editing the source file first.

If a PDF file is password-protected, it must first be opened or unlocked. Without a valid password, PDFParrot Merge cannot reliably process the contents of the file.

The password is only used to open the protected file for the current processing operation.

Yes. PDF files with different page sizes can generally be merged. The result document can therefore contain pages in different sizes or orientations, for example portrait and landscape pages.

This is useful when documents from different sources are combined, such as reports, scans, plans, or attachments.

When merging, the visible PDF pages are the main focus. Depending on the type of source documents, certain special PDF properties such as forms, complex interactive elements, or internal structures may not always be preserved exactly as in the original.

For important documents, the resulting PDF should be checked briefly after merging.

Yes. Images can be included in the PDF workflow and integrated as PDF pages in the result document when merging.

This is helpful when scanned receipts, screenshots, or image attachments should be saved together with existing PDF files in one document.

Merging PDFs is especially useful for recurring document packages, for example:

• quotes with attachments
• invoices with supporting documents
• application documents
• contracts with attachments
• monthly reports
• project documentation
• scanned documents
• documents for tax, administration, or archiving

PDFParrot Merge helps assemble these documents locally and in a controlled way into a single PDF.

No. PDFParrot Merge processes the documents locally on the Windows PC. The files do not need to be uploaded to an online PDF tool.

This is especially important for confidential documents, business records, contracts, invoices, or personal data.

Yes. PDFParrot Merge can process not only complete PDF files, but also individual pages or selected page ranges.

For example, you can include only the relevant part of a long document in a new output PDF without manually editing the original file first.

Page ranges can be entered as individual pages, continuous ranges, or combinations of both, for example 1-3, 5, 8-10.

This lets you choose exactly which pages should be included in the result. Unnecessary cover pages, blank pages, or attachments can be left out.

Yes. PDFParrot Merge provides visual page selection with page previews. You can select pages from thumbnails instead of working only with page numbers.

This is especially helpful for scanned documents, documents with many similar pages, or files where the desired page is not immediately known by page number.

Yes. The selection can be checked before saving. Page previews and the document list help verify that the correct pages are included in the correct order.

For longer PDFs or recurring document packages, this reduces the risk of accidentally including the wrong page or an unnecessary page in the output document.

Yes. Selected pages can be saved as a new PDF file. The new file contains only the pages you selected, while the original PDF file remains unchanged.

This is useful for saving individual chapters, attachments, receipts, or excerpts from larger PDF documents separately.

Yes. PDFParrot Merge can split PDF files, for example into individual pages. A multi-page PDF can be turned into several separate PDF files.

This is useful when scanned documents, collected PDFs, or large documents need to be separated into smaller files again.

Yes. In addition to splitting a PDF into single pages, custom page ranges can be defined for separate output documents.

Typical examples include separating a scanned document stack into individual cases, saving separate chapters, or creating several attachments from one combined document.

The Page Organizer is intended for visually editing pages within a PDF workflow. Pages can be reviewed as previews and then organized deliberately.

It is especially useful when you do not only want to merge files, but also need to check, sort, or remove individual pages inside a document.

Yes. Pages can be reordered in the Page Organizer. This makes it possible to correct the order of a document before saving or deliberately assemble a new sequence.

This is helpful when pages were scanned in the wrong order or when existing pages should be rearranged into a new structure.

Yes. PDFParrot Merge supports typical page workflow corrections such as rotating, removing, or duplicating pages.

For example, incorrectly oriented scans can be corrected, blank pages can be removed, or important pages can be included more than once in a new output document.

No. PDFParrot Merge works with new output files. The original PDF files remain unchanged and are not automatically overwritten.

This means pages can be tested, reordered, or split without losing or accidentally modifying the original document.

Yes. Through the merge workflow, selected page ranges from several PDF files can be combined into one new document.

For example, you can assemble only the relevant pages from a contract, attachment, invoice, and supporting document into a new PDF file.

Yes. The page workflow is especially helpful for scanned documents. Scans often contain blank pages, incorrectly rotated pages, or several documents inside one file.

With page selection, splitting, and the Page Organizer, these documents can be prepared locally and saved as cleaner output PDFs.

Page selection, splitting, and organizing are especially useful when existing PDFs need to become new, smaller, or better organized documents, for example for:

• individual chapters from long documents
• receipts and invoices from collected PDFs
• attachments for contracts or quotes
• scanned paper stacks
• application documents
• documents for administration, tax, or archiving
• document packages where not every page should be shared

PDFParrot Merge helps create these excerpts locally and in a controlled way.

No. PDF pages are processed locally on the Windows PC. PDFParrot Merge does not automatically upload the selected pages to an online PDF service.

This is especially important when working with confidential documents, contracts, invoices, scanned documents, or personal data.

Yes. PDFParrot Merge can include images in a PDF composition and create PDF pages from them. This is useful for scans, photos, receipts, single image files, or additional visual attachments that should become part of the final PDF.

Images are added as document items and can be arranged in the desired order together with other files.

The image feature is helpful when documents are not already available as PDFs. Typical examples include photographed receipts, scanned pages, signed forms, proofs, screenshots, or individual image attachments.

Instead of converting the images with a separate tool first, they can be added directly to the PDFParrot Merge workflow.

Yes. Images can be used together with PDF files in one document list. For example, the final document can contain a cover letter as a PDF, several attachments, and additional image pages.

The order in the output follows the order of the items in the composition.

No. PDFParrot Merge creates a new output PDF. The original image files remain unchanged and can still be used or archived separately.

The same applies to the original PDF files that are used in the same composition.

Yes. PDFParrot Merge supports adding page numbering to the generated PDF document. This is useful when several files are merged into a longer document and pages should be easy to reference later.

Page numbering can be helpful for application documents, project documentation, contracts, attachments, or archive documents.

Page numbering is designed for common templates such as “Page X / Y” or localized variants like “Seite X von Y”. Depending on the selected language and template, the output can be adapted to the intended use.

This makes it possible to create clear page numbers without editing every page manually.

Yes. Page numbering is written to the newly created output document. The source files remain unchanged and do not receive added page numbers.

This means the same source PDF can still be used later in other compositions without that numbering.

Page numbering is especially useful when a PDF consists of several separate documents or when the final document will be printed, reviewed, commented on, or shared.

It helps reference pages clearly, spot missing pages more easily, and make larger document packages easier to navigate.

PDF metadata is document information such as title, author, subject, keywords, or other descriptive properties. It is not necessarily visible on the PDF pages, but it can be used by PDF viewers, search functions, or archive systems.

For business, archived, or recurring documents, clean metadata can help make files easier to find later.

Yes. PDFParrot Merge provides features for editing document properties and metadata. This allows information such as title, author, or keywords to be maintained for the output document.

This is useful when several source files are combined into a new, clearly described final PDF.

When merging several PDFs, it is not always clear which source file metadata should apply to the new output document. It is therefore useful to review the document properties for the result and adjust them where needed.

This allows the new PDF to have a suitable title, useful keywords, and a clear description.

Metadata can contain information that is no longer wanted in the final document. Reviewing and editing document properties helps avoid unnecessary or outdated information.

This is not the same as full redaction or forensic sanitization, but it is an important control step for many regular document properties.

No. Metadata is descriptive document information and is not necessarily visible as text on the PDF pages. Visible page content, such as text, headers, or footers, is separate from metadata.

For sensitive documents, it is therefore useful to check both the visible content and the document properties.

Yes. Processing is performed locally on the Windows PC. Images, page numbering, and document properties are not automatically uploaded to an online service.

This is especially important for receipts, contracts, internal documents, or personal data.

Images, page numbering, and metadata are especially useful when a complete and well-structured document should be created from several sources.

• application and proof documents
• scanned receipts and attachments
• contracts with appendices
• project and customer documentation
• archive and administration documents
• document packages that will be printed or shared later

PDFParrot Merge supports these steps in a local workflow without requiring the documents to be uploaded to an online PDF tool.

A PDFParrot Merge project saves a prepared set of documents and settings. This allows a recurring PDF workflow to be reopened, checked, and reused later.

This is especially useful when similar PDF files need to be merged regularly, such as monthly reports, proposal documents, contract folders, or recurring document packages.

Projects are useful when a specific document setup is not needed only once, but again and again.

Instead of adding all files again, sorting them again, and configuring settings again each time, a project can be saved and reopened later.

Typical use cases include:

• recurring monthly reports
• proposal folders with fixed components
• contract documents with attachments
• document packages for customers or projects
• internal templates for specific workflows
• regularly updated PDF collections

A project usually stores the setup and references to the files used, not necessarily the complete PDF files themselves.

This means that if an originally used file is later moved, renamed, or deleted, PDFParrot Merge may no longer be able to find it automatically. In that case, the file must be selected again or the path must be corrected.

If a file from a saved project is no longer available, it may have been moved, renamed, or deleted.

In that case, check whether the file still exists in another location. It can then be added to the setup again.

Yes. Saved projects can be reopened later. This allows an earlier setup to be reused or adjusted.

This is useful when a document package is updated regularly, for example by replacing or adding individual source files.

Yes. After opening a project, the setup can be adjusted. Files can be added, removed, or moved into a different order.

The project can then be saved again or used as the basis for a new output file.

Yes. A saved project acts as a prepared workspace. After opening it, a new PDF file can be generated from it again.

The project itself is not the finished output PDF. It is the saved setup for the merge workflow.

PDFParrot Merge can make recently used projects easier to access so frequently used setups can be reopened more quickly.

This saves time when working regularly with the same or similar projects.

Yes. A saved project can effectively serve as a template for similar document packages.

For example, a project can contain a fixed structure such as cover page, main document, attachments, and supporting documents. For a new version, only individual files need to be replaced or added.

If a project references existing files, the content may change if the underlying file at that location has been replaced or updated.

Before creating the final PDF, it is therefore a good idea to check whether the files included in the project are still current and correct.

No. A project saves the setup for the workflow. The original files are not directly changed by the project.

When merging, a new PDF output file is created. The source documents remain unchanged.

Yes. Projects can also be used for confidential documents because PDFParrot Merge works locally on the Windows PC and does not automatically upload files to an online tool.

However, project files and source documents should be stored in a secure location, especially if they contain personal or business information.

That is often a good idea. If the project file and source documents are kept in a shared folder structure, the relationships between them are easier to understand later.

For recurring workflows, for example, you can use a dedicated project folder containing the project file, the source documents, and the generated output PDFs.

The project feature is especially useful for users who regularly create structured PDF packages, for example:

• freelancers and small businesses
• offices with recurring document packages
• users who prepare proposals or contracts
• people who regularly compile reports
• teams that reuse similar document structures
• users who do not want to rebuild more complex PDF setups every time

No. Projects are optional. For simple one-time merges, files can be added directly and merged right away.

Projects are mainly useful when a setup should be reused, changed, or saved as a template later.

A PDFParrot Merge license can be purchased through the purchase button on the PDFParrot website. The checkout itself is handled by Payhip.

During checkout, the buyer enters an email address and completes the payment using one of the payment methods available in the Payhip checkout.

After a successful purchase, Payhip sends a purchase confirmation email to the email address used during checkout. The PDFParrot Merge license key is included in that email.

The license key is then entered in PDFParrot Merge to activate the purchased license.

Open PDFParrot Merge and use the license or activation dialog. The license key from the Payhip email can be pasted there and saved.

After the license key has been accepted, the corresponding license features are unlocked in PDFParrot Merge.

No PDFParrot user account is required for local use of PDFParrot Merge. The license key is used for activation.

Payhip may use its own checkout and purchase confirmation workflow for the payment process.

Usually no. The same PDFParrot Merge installer can be used for the free download and for the purchased version.

If PDFParrot Merge is already installed, it is normally sufficient to enter the license key in the application.

Yes. PDFParrot Merge can be downloaded and used first with the limitations of the free version.

If a license is purchased later, the license key can be entered in the installed application to unlock the purchased license.

The PDFParrot Merge licenses are one-time purchases, not subscriptions.

The Private License is intended for private, non-commercial use.

The Commercial License is intended for business, professional, or commercial use, for example in companies, agencies, law firms, offices, or when PDFParrot Merge is used for customer projects.

First check the spam or junk mail folder and verify that the email address used during purchase was entered correctly.

If the email still cannot be found, contact PDFParrot support and include the email address used for the purchase.

If the license key is no longer available, PDFParrot support can help check the purchase. The email address used during checkout is usually needed for this.

For privacy and security reasons, purchase or license information should only be requested by the person who made the purchase.

PDFParrot Merge is a local Windows application. The actual PDF processing does not require uploading PDF files to an online service.

An internet connection may still be required for download, purchase, license activation, support, or update checks.

After purchase, Payhip sends a purchase confirmation email. The available receipt or invoice information depends on the Payhip checkout and the details entered during purchase.

For business purchases, the required billing information should be entered carefully during checkout whenever Payhip asks for it.